Monday, 7 July 2014

How to edit PDF files in Word 2013


Portable Document Format (PDF) is a common format for sharing final versions of files. The format is most used for viewing and not editing. But if you need to edit PDF files, Microsoft Word 2013 brings a multitude of features to the word-processing table, one being the capability to edit PDFs.
Word 2013 allows editing of the content before sending it to the final recipient, as a PDF file. Although, full version of Adobe Acrobat allows users to modify PDFs, it’s more cumbersome than editing the original document in MS Office. Why so? PDF is technically an image file, converting this image file back to text needs sophisticated OCR like Adobe Acrobat X Pro or other tools. Adobe Free Reader therefore, does not allow you to modify the content in a PDF. With Word 2013, however, you can convert a PDF into a Word document and edit the content.
In this post, we will see how to edit PDF files in Word 2013.

Edit PDF Files in Word

Go to any PDF file location, right-click on the PDF file, select ‘Open with’ option and choose ‘Word (desktop) to open it in Word 2013.
open with How to edit PDF files in Word 2013
Next, a dialog box with a message “Word will convert your PDF to an editable Word document. The resulting Word document will be optimized to allow you edit the text, so it might not look exactly like the original PDF, especially if the original file contained lots of graphics.” should appear on your computer screen.

warning How to edit PDF files in Word 2013
Click the OK button to continue opening the file in Word 2013.
Upon opening the file, Click the Enable Editing button next to the warning message to begin editing your PDF file. Once the editing is completed, click File, click Save as button to save the file. Here, remember, you cannot save the changes to the existing PDF file readily.To maintain your changes, it is essential you  save the document with a new name or to a different location.
PDF file converted3 How to edit PDF files in Word 2013
So, if you get a pop bearing the same message do not be surprised. Try saving the PDF with a different name or save the file in Word or PDF format.
PDF file warning How to edit PDF files in Word 2013
Depending on the situation, one option may work better than the other:
PDF: If you don’t want to make any more changes to the document, save the edited document as a PDF file.
Word document: If you want to continue making changes to the document (or if you need second pair of eyes for approving the changes), save it as a Word document. You can always save it as a PDF file later on.
Hope you find this tutorial useful.
Source: Themicrosoftclub

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